2020 SAE Aero Design Registration Changes

8/7/2019 10:12:48 AM   SAE Aero Design Series

2020 SAE Aero Design Registration Changes

After careful thought and deliberation, the SAE International Collegiate Design Series staff will be moving forward with some significant changes to the online registration process for the 2020 SAE Aero Design season. It is our intent that the changes being implemented for the upcoming season will help to alleviate potential server overload and team stress points during online registration. It is also our goal to give as many unique universities the opportunity to compete as possible. Please review the new process outlined below and feel free to reach out to collegiatecompetitions@sae.org with any questions or concerns.

Timeframe: There will be three key registration windows for the upcoming 2020 season for SAE Aero Design.

  • Registration Window 1 will open in early October as usual (specific date tba).
  • Registration Window 2 will open two weeks after window 1 (specific date tba).
  • Pre-Registration Window will open one week prior to Registration Window 1 and will close at 8 AM ET on the date that Registration Window 1 opens.

Registration Restrictions: During Registration Window 1, universities will have the opportunity to attempt to register for ONE SAE Aero Design competition of their choice per class. This can be for the registration list or waitlist of either 2020 SAE Aero Design event. Universities will be unable to register for a second event (registration OR waitlist) until Registration Window 2 opens, i.e. after the 2-week waiting period has expired. Please note that a waitlist will not open until after the registration list for that event has filled/sold out. Once Registration Window 2 opens any university can register at any competition they’ve not yet registered for. Pre-registration universities will also be locked out during the 2-week waiting period for any event that they have not already pre-qualified and pre-registered for.

Classes Clarification: As usual, when registering universities will have the extra step of choosing which class they’re signing up for – micro, advanced or regular class. During Registration Window 1, universities will have the opportunity to attempt to register for ONE SAE Aero Design competition of their choice per class. Registering for a second competition within the same class will be subject to the 2-week waiting period and will not be able to register again until Registration Window 2 opens.

Examples

  • If ‘CDS University’ has a micro AND an advanced class team, both teams will be able to attempt to secure a registration spot for ONE SAE Aero Design competition of their choice when Registration Window 1 opens. For example, ‘CDS University’ may register their micro team at SAE Aero Design East and ALSO register their advanced class team at SAE Aero Design East during Registration Window 1.

  • Similarly, if the university wished, they could split up their Registration Window 1 choices over two different competition locations. For example, the ‘CDS University’ team could register their micro class team at SAE Aero Design East but choose to register their advanced class team at SAE Aero Design West during Registration Window 1.

  • During Registration Window 1 each university will have three potential registration slots that they could secure: 1 – East or West for Micro Class, 2 – East or West of Advanced Class, and 3 – East or West for Regular class. Universities will be unable to register for a second event (registration OR waitlist) for any class until Registration Window 2 opens (after the 2-week waiting period has expired).

Pre-Registration Clarification: If a university placed in the top 3 in their class at multiple events (or won a pre-registration pass in a 2019 on-site raffle), they CAN pre-register for multiple events. However, if a university earns a pre-registration slot for only one or two events and takes advantage of this opportunity, they will be locked out from registering for a second until after the 2-week waiting period. To be clear, the ONLY way that a university can enter Registration Window 1 with one or more registration slot secured, is if they earn one or more pre-registration slots (top 10, on-site raffle, etc.). After the 2-week waiting period any university can register at any competition they’ve not yet registered for without any restriction. If a university earns one or more pre-registration pass(es) and wishes to NOT take advantage of this opportunity, they can forfeit their pass(es) and enter Registration Window 1 with no restrictions.

The SAE International Collegiate Design Series staff is hopeful that these new process changes will give every university wishing to participate a greater chance of getting into at least one event. We welcome feedback (collegiatecompetitions@sae.org) and hope that you appreciate the efforts that we’re making to improve upon the SAE Aero Design online registration process. The dates and times for each series’ Registration Window 1 and Registration Window 2 will be announced soon. Please stay tuned to the newsfeeds and social media for additional announcements as we approach the 2020 season.